Document scanning services moved from the fleet back office to the fuel station in March when Pilot Travel Centers, LLC and Pegasus TransTech announced that Pilot will place the TransFlo Express systems in all of its 236 Travel Centers nationwide. The new service is designed to speed up billing cycles and driver payroll by providing fleets with instant access to trip documents. According to Mark Hazelwood, executive vice president of Pilot Travel Centers, trained cashiers will scan a driver's trip documents in a matter of seconds and then return the originals and a confirmation receipt to the driver.
Fleets with existing imaging systems may retrieve the documents and place them directly into their in-house imaging and workflow systems with a Pegasus TransTech-provided Gateway system, notes Leslie Berlin, president and CEO of Pegasus TransTech. Companies without an imaging system can utilize the TransFlo ASP Image Warehouse or receive the document images via e-mail.
Max Fuller, co-chairman of U.S. Xpress Enterprises, Inc., which has been working with Pilot and Pegasus to test the new service, is enthusiastic about the potential benefits. “We can probably speed up receivables by three days,” he says. “In the past, we had a linear process. Now that has been exploded into workflow cues and three weeks of work is processed in just three to four hours. I can envision us only using truck stops that have this capability.”