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Choosing a contract maintenance provider

June 12, 2018
There are many companies that say they can provide preventive maintenance and running repairs for a fleets on a contract basis.

There are many companies that say they can provide preventive maintenance and running repairs for fleets on a contract basis. However, there are a number of things you need to find out before turning your vehicles over to an outside service provider. There’s a lot at stake and you want to be sure you are making an informed decision.

Here are a few key areas to explore with any potential maintenance provider.

  • Technicians: Find out how many technicians they have along with their training and certification credentials. Also don't forget to ask about ongoing training programs they may provide. Given the complexity and sophistication of today’s tractors, trailers and refrigeration units, you want to make sure their technicians are continually upgrading their skills and staying current. Are the technicians skilled at using diagnostic scan tools and the specialized software needed to properly diagnose and repair your vehicles?
  • Technology: What kind of technology has the service provider invested in? Do they have the latest scan and diagnostic tools? Are they employing technology that monitors your vehicles’ performance as they are moving down the road? Do they analyze telematics and sensor data to help predict when failures will occur? Breakdowns are costly, so anything they can do to find a problem before it causes a roadside emergency is a big plus.
  • Experience: How long has the company been providing contract maintenance? What is the tenure of their staff including management and technicians? Do they have career paths for their employees?
  • Data analytics: In addition to analyzing sensor data, can they review data looking for failure trends? Can they provide insight into which components are working in your specific application and then make specification recommendations so that you get vehicles that are spec’d to meet the rigors of your duty cycles? Do they have a mechanism in place to track PM currency to make sure all vehicles are up to date on their needed PM service?
  • Communication: Communicating with clients on a regular basis is important. Do they have a transparent communication system as it relates to maintenance and repair? Can you see the progress of a maintenance service or repair in real time? Can they send you real-time updates on repairs? Can they give accurate estimates of when repairs will begin and when they will be completed?

Choosing the right contract maintenance provider for your fleet is a matter of asking questions about their staff, technology, communications protocol and ability to analyze available data. The right answers to your questions will lead you to the provider that is best suited to keep your vehicles running efficiently and economically. And that will keep your customers happy because they will receive their orders in a timely and cost-effective manner.

About the Author

Joseph Evangelist

Joseph is a seasoned transportation executive with domestic and international experience in sales, operations, mergers and acquisition with heavy emphasis on post-acquisition assimilation planning to maximize new growth and business combination opportunities.

He joined Transervice in 2007 and currently serves as executive vice president with sales, operations and staff responsibilities. He is also heavily involved in new business development and account management.

Previously he was president of LLT International, Inc., an international transportation consulting firm with operations in the U.S. and the Far East. He oversaw the maintenance and fleet management of a 2,000-vehicle cement distribution fleet in Indonesia.

Joseph was also president and CEO of Lend Lease Trucks Inc., a truck rental, leasing and dedicated carriage firm with operations throughout the U.S.

He also was vice president/general manager of The Hertz Corporation – Truck Division, a subsidiary of The Hertz Corp. While there he participated in the acquisition and successful integration of the Canadian licensee operations.

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